Why Auditing & Inventory Counting is so Critical at Your Dispensary?


A cannabis organization without the need of a robust inventory auditing policy is like snowboarding without the need of snow. You could get to exactly where you are going, but there’s a complete lot that can go incorrect along the way.

Figuring out what inventory you have on hand is crucial to understanding your customer’s preferences, boosting your bottom line, and maintaining you in the fantastic graces of your state or provincial regulatory authorities.

Why is Auditing and Inventory Counting so Critical?

When it comes to cannabis, the top explanation for inventory auditing comes down to neighborhood security and compliance. The nearby government in which a dispensary operates is accountable for maintaining legally developed cannabis out of the incorrect hands, irrespective of whether that is young children or the diversion of cannabis into the black marketplace, which is then sent to non-legal areas.

To make certain nearby cannabis authorities can track all cannabis as it moves via the legal marketplace, inventory auditing is crucial. And considering that the stakes are so higher, these nearby authorities charge a extremely higher price tag for important inventory tracking failures, costing organization owners thousands of dollars or their license to operate.

From a organization viewpoint, auditing and inventory counting assists you run your organization far better. Common inventory audits alert dispensary owners to discrepancies early so they can address the challenge, irrespective of whether it is internal or external theft or just a error. Plus, a lot can be discovered about buyer preferences with a deeper appear into inventory management. Sales reports and inventory checks are wealthy with buyer insights. Come across out what merchandise in your inventory are quickly movers worth acquiring once more and which merchandise are lagging behind. From there, as an instance, a dispensary owner can optimize sales and promotions to push slow moving merchandise out the door quicker, generating area for diverse alternatives. All of these insights can enhance a dispensary’s bottom line – and all it requires is robust cannabis inventory management.

Cannabis Retail Inventory Management Greatest Practices

1. Style your personal inventory auditing policy and stick to it.

Robust inventory management calls for two standard points: a robust foundation and consistency. Every single cannabis organization will will need to develop an inventory auditing policy that operates for them and their nearby government, but when that policy is finalized, it need to be managed regularly for it to operate.

Typically speaking, each dispensary really should undergo a complete inventory audit at least when per month or a lot more based on legal regulations.

two. Execute normal inventory counts.

Every single inventory audit policy really should contain a everyday inventory count and reconciliation. Accuracy is of utmost value!

Any cannabis point of sale (POS) method worth its salt will let you to print a complete inventory report displaying what is at present listed in the method. Then it is time to do a physical count. Personnel will use the POS report to verify against the physical inventory in the retailer, making an inventory on-hand report (this can be performed by means of Google Doc as effectively for ease of collaboration).

These on-hand inventory counts really should be performed by category or supplier and really should contain the supplier name in the solution name so this info can later be sorted in Excel. Save massive categories, like edibles or pre-rolls, for slow days.

three. Adjust and deliver particulars to government.

At this point, a dispensary will know what inventory is at present reported in their inventory tracking method and their physical, on-hand inventory. If there are any discrepancies among the two, update the count in your inventory tracking method. If the discrepancy is specifically massive, you can enable your case by giving more particulars about the error to the nearby government.

four. Report inventory benefits and discrepancies to regulators in a timely manner.

As talked about earlier, nearby and federal governments need transparency when it comes to cannabis inventory. That transparency comes with strict track-and-trace and reporting needs. Typically speaking most of them need auditing each 14 to 30 days. But every single government does it a small differently.

  • In California, the state government calls for cannabis dispensaries to do inventory reconciliation each 14 days.
  • In Alberta, the provincial government calls for a month-to-month report on the 7th day of every single month and an inventory audit on a month-to-month basis (right after which any discrepancies really should be reported).
  • In Oklahoma, month-to-month reports are due on the 15th day of every single month the initial gross discrepancy will expense a $five,000 fine and a second offense in a two-year period will outcome in loss of license.

These government-to-government variations illustrate just how vital it is for each cannabis retail owner to know their nearby regulations.

Robust cannabis inventory management is essential to operating a healthful retail cannabis organization. Subscribe to our weblog for a lot more suggestions on boosting your dispensary’s bottom line, avoiding compliance-associated charges and penalties, and understanding your buyers!



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